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初入職場,如何用英文優雅地寫郵件?

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對於初入職場的我們來,用英文把一封郵件寫得得體,有時是件頭疼的事。 這裏小編給大家帶來一些寫郵件的小竅門噢。

把握3C原則

  1. Deliver a Clear message
  2. Use Correct grammar, vocabulary and punctuation
  3. Be Concise

所以3C原則就是clear清晰,correct正確,concise簡明。記住重點在於更有效的傳達信息,而不是用你豐富的詞匯量給對方留下印象,用更簡單的句型和清晰的組織來使你寫的東西更易讀。避免陳詞濫調,那些不能給你的信息帶來任何新的東西的詞可以省略掉。

如何讓你的郵件簡潔並且有禮貌?

  1. Please kindly….
  2. Please help….
  3. We would appreciate….
  4. 用to代替in order to
  5. 用regarding代替about
  6. 用before代替prior to
  7. 快速回復用prompt reply
  8. 用by代替no late than
  9. 用since代替due to the fact that
  10. 用另一封件by my separate email

邮件中常用句型

開場白

  • Hope you are doing well.
  • Hope this email finds you well.
  • Hope all is well.

回復開場白

  • Further to our conversation earlier…..
  • As discussed over the phone,….
  • As checked with….
  • Thanks for your kind reply.
  • Thanks for your prompt reply.
  • Thanks for your kind feedback.
  • Regarding….
  • As per my email sent on xxxx
  • Please help to clarify….

結尾

  • We are looking forward to hearing from you.
  • Many thanks for your support.
  • Please kindly share us a feedback by today.
  • FYI: For your information
  • For your reference

深盼貴公司及早回復

  • We are looking forward to hearing from you.
  • We trust you will share us a feedback at your earliest.
  • We hope that you could reply us as early as you can.
  • Please kindly update the status with me.
  • Please kindly reply at your convenience.
  • Please share us a feedback as early as possible/ASAP.
  • Please get back to us by today.
  • I did not hear from you yet.
  • A prompt reply would help us greatly.
  • A prompt reply will be appreciated.
  • Your prompt reply would be greatly appreciated.
  • Your prompt attention to this matter would be greatly esteemed.
  • As the matter is urgent, please try your best….

回函遲誤,請見諒

  • I apologise for my late reply.

郵件結尾

  • Should you have any questions, please let me know.
  • If you have any questions, please feel free to reach me out.
  • Your kindly cooperation is much appreciated.
  • Many thanks in advance.

我會與你保持聯絡,讓你知道事情的進展

  • I will keep you posted.
  • I will keep you in loop,
  • I will keep you updated.
  • I’m looping in xxx who is leading.

關於附件attach的用法總結如下

最常用的就是

  • please find attached…
  • I am enclosing…
    我附上…
  • Attached here to…
    附件是關於…
  • Attached please find the most up-to-date information on/regarding/concerning…
    附上關於某某的最新資料…
  • Attached please find the draft product plan for your review and comment.
    附上產品計劃書的草稿,請審及評價。
  • We enclose a copy of our latest price list.
    隨函寄出我方最新價格表一份。
  • Enclosed please find a copy of …
  • Attached please find…
  • I enclose the evaluation report for your reference.
    我附加了評估報告供您閱讀。
  • Attached please find today’s meeting notes.
    今天的會議記錄在附錄裏。

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